About the Student Organization Fair

Student Organization Fair General Information

The Spring 2017 Student Organization Fair will take place on Wednesday, February 1st, 2017 from 5-8 p.m. in the Kohl Center. The Student Organization Fair is an opportunity for your group to promote and publicize your organization to UW-Madison students and to meet other student organizations who you may work with throughout the year. Sign-ups will be accepted on a first-come, first-served basis. Space is limited to up to 415 student organizations based on the capacity of the Kohl Center.



Student Org Fair


Frequently Asked Questions

What are the fair's rules and guidelines?

Student Organization Fair Guidelines

How do I know who the Primary Contact is for my organization?

Search for your organization in the RSO Directory in WIN and the Primary Contact will be listed on your organization’s WIN page in the middle left of your home page or in the roster section.

How do I change my Primary Contact for my organization?

Anyone with access rights to your organization’s roster in WIN may change it to a new person. Those with full access include all four required contacts and anyone who has been assigned a position with roster access by those contacts.

  1. Go to win.wisc.edu and log in (use your UW Net ID and password)

  2. Select “Roster” from center navigation bar, then “Manage Roster”

  3. If you have access to make changes to the Roster, you will see a small edit button next to the Primary Contact’s name

  4. Click on “Edit” button and a new window will appear of all of the organization members in the Roster. Select the person you wish to be the primary contact.

Make sure the person in the Primary Contact position is a UW-Madison student enrolled at least half time (6 credits for undergraduates and 4 credits for graduate students).

How do I know if my organization has registered for the fair?

If you are the Primary Contact:

  1. Go to win.wisc.edu and log in (use your UW Net ID and password)

  2. Click on your name in the upper right hand corner and select “Involvement” from the drop-down menu

  3. Select “Submissions” from the middle navigation bar and go to the Forms tab

  4. Look in the Status column to see if your form was approved

If you are not the Primary Contact:

* Only the Primary Contact of your organization may fill out the form to sign-up for the fair. Please ask that person if they have completed the registration.

Organization Open Tables List Sign-up (day of the fair ONLY)

  1. The Open Tables Lists is for new organizations, organizations who remained on the Waiting List and organizations who did not have an opportunity to register for the fair
  2. The line starts at the Open Tables List table inside Gate B of the Kohl Center at 3:45 p.m. on the first day of the fair, Wednesday, February 1st. This is a first come, first serve opportunity.
  3. Student Organizations are expected to attend the entire Fair (5-8 p.m.).  If you have extenuating circumstances, please contact involvement@studentlife.wisc.edu.


My organization can no longer attend the fair. What should we do?

Email involvement@studentlife.wisc.edu by 11:59pm on January 24, 2017 and inform us that you no longer want your table for the fair. Any organization that does not cancel by this deadline or does not have their table set-up by 4:45 p.m. on the day of the org fair WILL NOT be allowed to participate in the following year’s fairs (Fall 2017 and Spring 2018).

How do I ask for a special request?

  1. First read the Student Organization Fair Guidelines

  2. If your special request is outside of those guidelines, your request cannot be granted.

  3. If you are requesting special accommodations, a chair, or anything else within the guidelines, you can request that while filling out the Student Organization Fair Sign-up form or Waiting List Sign-up form, whichever is applicable.

  4. Remember, you must be the Primary Contact and be logged into WIN to access these forms.

  5. Your request will be reviewed and approved or denied through your WIN submissions.

  6. If you have already signed up for the Student Organization Fair, please email involvement@studentlife.wisc.edu with any special requests.


Student Organization Fair

Students attend the org fair to learn about ways to get involved and form their own unique Wisconsin Experience.

Student Organization Fair

For more information about the Student Organization Fair, please check out the Student Organization Fair Guidelines.

Additional questions?

Please contact the Center for Leadership and Involvement’s Involvement Intern at involvement@studentlife.wisc.edu.