About the Student Organization Fair

About the Student Organization Fair

The tentative date for the Spring 2018 Student Organization Fair is Wednesday, February 7th from 5-8 p.m. in the Kohl Center. The Student Organization Fair is an opportunity for your group to promote and publicize your organization to UW-Madison students and to meet other student organizations who you may work with throughout the year.

Sign-ups will be accepted on a first-come, first-served basis. Space is limited based on the capacity of the Kohl Center. The sign-up form will be available on WIN at 10 a.m. on November 15th.

Frequently Asked Questions

What are the fair’s rules and guidelines?

Student Organization Fair Guidelines Fall 2017

How do I know who the Primary Contact is for my organization?

Search for your organization in the RSO Directory in WIN and the Primary Contact will be listed under the organization’s name on the organization’s home WIN page.

How do I change my Primary Contact for my organization?

Anyone with access rights to your organization’s roster in WIN may change it to a new person. Those with full access include all four required contacts and anyone who has been assigned a position with roster access by those contacts.

  1. Go to win.wisc.edu and log in (use your UW Net ID and password)
  2. Select the menu button in the upper right (nine boxes) and then select “Manage”
  3. Organizations you are a member of should appear in the My Memberships section, select the appropriate organization
  4. Once on the organization Action Center page (https://win.wisc.edu/actioncenter/organization/*org url*), choose the left hand menu (three lines) and then the “Roster” option
  5. If you have access to make changes to the Roster, you will see a small edit button (blue pencil) next to the Primary Contact’s name
  6. Click on “Edit” button and a new window will appear of all of the organization members in the Roster. Select the person you wish to be the primary contact.

Make sure the person in the Primary Contact position is a UW-Madison student enrolled at least half time (6 credits for undergraduates and 4 credits for graduate students).

How do I know if my organization has registered for the fair?

If you are the Primary Contact:

  1. Go to win.wisc.edu and log in (use your UW Net ID and password)
  2. Click on your profile picture or initial in the upper right hand corner and select “Submissions” from the pop out menu
  3. Make sure the “Forms” tab is selected
  4. Look in the Status column to see if your form “Spring 2018 Registered Student Organization Fair Sign-Up”  was approved

If you are not the Primary Contact:

* Only the Primary Contact of your organization may fill out the form to sign-up for the fair. Please ask that person if they have completed the registration.

Organization Open Tables List Sign-up (first day of the fair ONLY)

  1. The Open Tables List is for new organizations, organizations who remained on the Waiting List and organizations who did not have an opportunity to register for the fair.
  2. The line starts at the Open Tables List table inside Gate B of the Kohl Center at 3:30 p.m. on the day of the fair, February 7th. This is a first come, first serve opportunity.
  3. Student Organizations are expected to attend the entire Fair (5-8 p.m.).  Failing to do so is a violation of the signup agreement and the organization will be impacted for future fairs.

My organization can no longer attend the fair. What should we do?

Email involvement@studentlife.wisc.edu by 11:59pm on Tuesday, January 30th, 2018 and inform us that you no longer want your table for the fair. Any organization that does not cancel by this deadline or does not have their table set-up by 4:30 p.m. on the day of the org fair WILL NOT be allowed to participate in the following year’s fairs (Fall 2018 and Spring 2019).

How do I ask for a special request?

  1. First read the Student Organization Fair Guidelines Fall 2017
  2. If your special request is outside of those guidelines, your request cannot be granted.
  3. If you are requesting special accommodations, a chair, or anything else within the guidelines, you can request that while filling out the Student Organization Fair Sign-up form or Waiting List Sign-up form, whichever is applicable.
  4. Remember, you must be the Primary Contact and be logged into WIN to access these forms.
  5. Your request will be reviewed and approved or denied through your WIN submissions.
  6. If you have already signed up for the Student Organization Fair, please email involvement@studentlife.wisc.edu with any special requests.


Student Organization Fair

Students attend the org fair to learn about ways to get involved and form their own unique Wisconsin Experience.

For more information about the Student Organization Fair, please check out the Student Organization Fair Guidelines Fall 2017.

 Additional questions?

Please contact the Center for Leadership and Involvement’s Involvement Intern at involvement@studentlife.wisc.edu.

Anne Louise Martino Leadership Award Recipient

Past Women's Leadership Award Recipients

Spring 2015

Name: Kayla Sippl
Hometown: Seymour, WI
Year/Major: Graduated in May 2015 with a degree in Biology

During Kayla’s time here at UW-Madison she was involved in many diverse activities.  To name a few, she joined the CALS Honors in Science Research Program, Global Health Certificate, and African Students Certificate communities. Additionally, she was involved in groups such as Partners in Health Engage, AΣD Pre-Medical Honor Society, and served as the Vice President of Badgers Empowering Women.  Kayla volunteered for the UW-Children’s Hospital, Expand Your Horizons Conference, Girl Neighborhood Group, and worked as a line therapist for Integrated Development Services.  Her sophomore year, she studied abroad in Kenya and upon returning, earned the Wisconsin Idea Fellowship with Social Entrepreneurship distinction for her idea, “The Soap Project.”  Kayla represented UW-Madison at the Clinton Global Initiative University and will present the project at the Global Health and Undergraduate Research Symposiums.  She became the leader of an after-school science club at the Salvation Army, helped pilot the new leadership certificate program, and attended the AHANA Conference entitled, “Developing Today’s Leadership for Tomorrow’ Issues.”

To see Kayla’s video submission, click here.

Spring 2014

Name: Maimoua Xiong
Hometown: Madison, WI
Year/Major: Graduated May 2014 with a degree in Human Development and Family Studies

Maimoua is the eldest of five siblings and the first in her family to go to college. She created her own scholarship award to help students from low-income, first generation, and historically underrepresented backgrounds to fund their study abroad program.

To see Maimoua’s video submission, click here.

Name: Caitlin DeVos
Hometown: Plymouth, MN
Year/Major: Graduated in May 2014 with a degree in Communication & Non-Profit Leadership, and Sociology

After losing her mom to colon cancer in November 2010, Caitlin dedicated her time to the American Cancer Society to serve as a volunteer for Colleges Against Cancer of UW-Madison. Because of her commitment to this cause she serves as one of eight members on the National Collegiate Advisory Team which provides support to volunteers nationwide.

To see Caitlin’s video submission, click here.

Examples of Positive Change Initiatives

Examples of Positive Change Initiatives

  • I noticed that only people in similar friend groups are being elected to leadership positions in my student organization. I would like to amend the application and election procedures to ensure a more equitable and inclusive outcome.
    • Change Initiative: To ensure a more equitable and inclusive election process (Value)
    • Context: Student Organization
  • I often witness poor sportsmanship by spectators during my little brother’s basketball games at the local YMCA. This negative behavior is embarrassing and detracts from the game and I would like to propose strategies that promote a more respectful and affirming atmosphere
    • Change Initiative: Promote a respectful and affirming atmosphere (Behavior)
    • Context: The local YMCA
  • One of my family members is suffering from depression. Speaking about and seeking treatment for mental illness is a taboo topic in our house. I notice this is further isolating my family member and I would like to make strides toward breaking down barriers to be able to talk about mental illness.
    • Change Initiative: Change the stigma of mental illness (Belief)
    • Context: My Family
  • A nonprofit organization I volunteer for is under sourced and struggling to keep up with everything needed to fulfill its mission. I feel that the volunteers are underutilized and propose a different volunteer allocation strategy to increase efficiency and retention.
    • Change Initiative: Increase staff engagement (Behavior)
    • Context: Non-profit Workplace
  • As a member of the men’s soccer team at Central University, I was hazed during my freshman year. Having experienced it first hand, I would like to change these initiation practices to help insure a more positive experience for new members.
    • Change Initiative: Improve the experience for new members (Behavior)
    • Context: CU men’s soccer team

Leadership & Involvement Record

Leadership & Involvement Record

What is it?

The Leadership & Involvement Record, or L&I Record, is an online tool for students to track leadership and involvement experiences in a centralized location throughout their years at UW Madison.


The Leadership & Involvement Record is a document administered through the Center for Leadership & Involvement recording the leadership roles, student org involvement, or group membership students have had on campus. The L&I Record can also include community service activities, intramural sports, research and more.  Your L&I Record can be accessed through the Wisconsin Involvement Network (WIN) website at https://win.wisc.edu.

What are the benefits?

  • Allows students to track involvement in one place
  • Serve as a great way to record and organize campus involvement
  • Verify out-of-classroom activities to employers
  • Assist with completing graduate school applications
  • Assist with the development of resumes
  • Provide to individuals writing letters of reference

Instruction Documents for the L&I Record…

Leadership & Involvement How To Tutorial

How to access your Leadership & Involvement Record in WIN

How to Add Current Organization Memberships on WIN

How to Add Membership of Past Student Organizations to WIN


If you have questions or concerns please feel free to contact the Center for Leadership & Involvement.


Parent and Guardian Resources

Parents and guardians play an integral part in encouraging a student to get involved during their time at the University. There are many benefits as to why your student should get involved on campus, such as making the large campus feel smaller, assisting a student figure out their career path, and helping gain admission to a school/college or obtaining an internship.

Campus involvement takes many shapes and forms, whether it through a registered student organization, a research or internship opportunity, recreational sports, volunteering, studying abroad, or through an on-campus job. Students should feel free to pick and choose what is a good fit for them, but having your support will only help your student’s college experience.

For more information about why you should encourage your student to get involved, please view this power point


Q: How much does it cost to get involved?

A: While most opportunities are free, some opportunities do have a cost associated with them; this is especially true for opportunities with equipment, supplies, travel or that maintain a residence.  Some involvement opportunities are even paid positions; there are ones that exist in student organizations.

Q: How many things should my student get involved in?

A: Every student is different in terms of what they are able to commit to outside of course work and other obligations.  We recommend students who are new to campus try to get involved in two things: one thing they had been involved with before coming to campus and one thing that is a completely new experience for them.

Q:  How much time does it take to be involved?

A: Involvement can take a few hours per week or one hour per month.  The more you put into it, the more you’ll get out of it.  This is a great question for your student to ask before getting involved in the opportunity.

Q: If I have a first year student, should they get involved right away or wait until they have adjusted to UW?

A: Research shows that getting involved right away can assist with a student’s transition and help them build an immediate support network.  Students who get involved are also more likely to stay in college than non-involved students.

Q: What if what my student is looking for is not offered?

A: Many times you can create an opportunity, all you have to do is ask.  For example, you can start a new organization with just four students.

Q: Will my student’s grades suffer?

A: Both research and currents students will tell you their grades tend to be better when they are involved.  Being involved helps you student learn time management skills and gain real-world experience.  It will just important for him or her schedule in time for studying and other healthy habits. Over 90 % of UW students surveyed stated their grades were either not affected or went up from being involved.*

However, if involvement is negatively impacting your student’s grades or academic work, we recommend having a conversation with them about stepping away from an involvement opportunity to refocus their energies on their studies.  Reassure them that they can always rejoin or find another opportunity to join when they have pulled their grades back up.

Q: Is there alcohol use in student organizations or fraternities and sororities?

A:  While there is a social component involved in with some student organizations, there are other organizations that pride themselves on being a dry alternative for students.  Ask your student about the role that alcohol plays in the student organizations they are interested in joining.  If alcohol is an issue in an organization, please contact one of the Center for Leadership & Involvement Professional Staff Members or fill out a Committee on Student Organization Complaint Form

Q: Is there hazing in student organizations or fraternities and sororities?

A: While there are very isolated cases of hazing being reported here at UW, it is always a good idea to ask your student about the activities they are participating in.  If anything in appropriate is taking place, please contact our office immediately.  We have very strict policies and very severe consequences for this type of behavior.  If you suspected an organization is hazing new members or members, please contact one of the Center for Leadership & Involvement Professional Staff Members or fill out a Committee on Student Organization Complaint Form

Q: Can I check to see if an organization has violated any university policies?

Yes, on every organization’s WIN page (win.wisc.edu) you are able to check if an organization currently has any judicial sanctions placed against it by the Committee on Student Organizations.

Q: How much do fraternities and sororities cost?

A: Our Interfraternity Council fraternities, Multicultural and National Panhellenic Council (Historically African American) fraternities and sororities cost about $200 to $500 per semester.

Our Panhellenic Association Sororities cost around $500 to $1200 per semester.
Many of the chapters’ dues go down for upperclassmen or students who have been in the chapter a number of years.

Many of the Interfraternity Council Fraternities and Panhellenic Association Sororities also own chapter homes, students tend to live in them the year after they become a member.  These room and board costs are comparable to living in a residence hall.

Most chapters have their dues set-up on a payment plan, so it is broken down into smaller monthly increments.

Q: If my student is having difficulties getting involved, who can my student speak with for assistance?


Q: What are care packages and how can I send them to my student?

A. The UW-Madison Division of Student Life and SendACarePackage.com are very excited to announce our new partnership! SendAcarePackage.com provides fun themed care packages that are filled with student-approved snacks, meals, and useful items they can actually use. Each order allows you to add a personalized message from home to let them know you’re thinking of them. This program allows you to pre-order care packages up to a year in advance so you don’t miss those special dates such as holidays, exams, birthdays, or just a special surprise to help them through the school year. A portion of the sales from each care package is returned to the Division of Student Life to help fund important student events and programs. SendACarePackage.com also donates a portion of their sales to AFSP – The American Foundation for Suicide Prevention, which helps to provide programs and resources for survivors and people at risk.

*Based on UW-Madison’s 2012 NASPA Consortium Campus Activity Student Survey Data.