University of Wisconsin–Madison

About the Student Organization Fair

The tentative date for the Spring 2018 Student Organization Fair is Wednesday, February 7th from 5-8 p.m. in the Kohl Center. The Student Organization Fair is an opportunity for your group to promote and publicize your organization to UW-Madison students and to meet other student organizations who you may work with throughout the year.

Sign-ups will be accepted on a first-come, first-served basis. Space is limited based on the capacity of the Kohl Center. The sign-up form will be available on WIN at 10 a.m. on November 15th.


Frequently Asked Questions

What are the fair’s rules and guidelines?

Student Organization Fair Guidelines Fall 2017

How do I know who the Primary Contact is for my organization?

Search for your organization in the RSO Directory in WIN and the Primary Contact will be listed under the organization’s name on the organization’s home WIN page.

How do I change my Primary Contact for my organization?

Anyone with access rights to your organization’s roster in WIN may change it to a new person. Those with full access include all four required contacts and anyone who has been assigned a position with roster access by those contacts.

  1. Go to win.wisc.edu and log in (use your UW Net ID and password)
  2. Select the menu button in the upper right (nine boxes) and then select “Manage”
  3. Organizations you are a member of should appear in the My Memberships section, select the appropriate organization
  4. Once on the organization Action Center page (https://win.wisc.edu/actioncenter/organization/*org url*), choose the left hand menu (three lines) and then the “Roster” option
  5. If you have access to make changes to the Roster, you will see a small edit button (blue pencil) next to the Primary Contact’s name
  6. Click on “Edit” button and a new window will appear of all of the organization members in the Roster. Select the person you wish to be the primary contact.

Make sure the person in the Primary Contact position is a UW-Madison student enrolled at least half time (6 credits for undergraduates and 4 credits for graduate students).

How do I know if my organization has registered for the fair?

If you are the Primary Contact:

  1. Go to win.wisc.edu and log in (use your UW Net ID and password)
  2. Click on your profile picture or initial in the upper right hand corner and select “Submissions” from the pop out menu
  3. Make sure the “Forms” tab is selected
  4. Look in the Status column to see if your form “Spring 2018 Registered Student Organization Fair Sign-Up”  was approved

If you are not the Primary Contact:

* Only the Primary Contact of your organization may fill out the form to sign-up for the fair. Please ask that person if they have completed the registration.

Organization Open Tables List Sign-up (first day of the fair ONLY)

  1. The Open Tables List is for new organizations, organizations who remained on the Waiting List and organizations who did not have an opportunity to register for the fair.
  2. The line starts at the Open Tables List table inside Gate B of the Kohl Center at 3:30 p.m. on the day of the fair, February 7th. This is a first come, first serve opportunity.
  3. Student Organizations are expected to attend the entire Fair (5-8 p.m.).  Failing to do so is a violation of the signup agreement and the organization will be impacted for future fairs.

My organization can no longer attend the fair. What should we do?

Email involvement@studentlife.wisc.edu by 11:59pm on Tuesday, January 30th, 2018 and inform us that you no longer want your table for the fair. Any organization that does not cancel by this deadline or does not have their table set-up by 4:30 p.m. on the day of the org fair WILL NOT be allowed to participate in the following year’s fairs (Fall 2018 and Spring 2019).

How do I ask for a special request?

  1. First read the Student Organization Fair Guidelines Fall 2017
  2. If your special request is outside of those guidelines, your request cannot be granted.
  3. If you are requesting special accommodations, a chair, or anything else within the guidelines, you can request that while filling out the Student Organization Fair Sign-up form or Waiting List Sign-up form, whichever is applicable.
  4. Remember, you must be the Primary Contact and be logged into WIN to access these forms.
  5. Your request will be reviewed and approved or denied through your WIN submissions.
  6. If you have already signed up for the Student Organization Fair, please email involvement@studentlife.wisc.edu with any special requests.

 

Student Organization Fair

Students attend the org fair to learn about ways to get involved and form their own unique Wisconsin Experience.

For more information about the Student Organization Fair, please check out the Student Organization Fair Guidelines Fall 2017.

 Additional questions?

Please contact the Center for Leadership and Involvement’s Involvement Intern at involvement@studentlife.wisc.edu.